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Winter's Hollow - Rules & Deadlines

Dear Designers and Bloggers,

Please be sure to read all the rules and requirements. By applying you are agreeing that you have read and agree to the event rules. Please re-read the rules per event, as we reserve the right to change or amend them before apps go live for the next round/event.

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Winter's Hollow - Important Deadlines

SEPTEMBER 12

  • Designer Applications Open

OCTOBER 9

  • Designer Applications Close

NOVEMBER 3

  • Designer Fees Due

NOVEMBER 1

  • Blogger Applications Open

NOVEMBER 19

  • Blogger Application Deadline​

DECEMBER 11 - NOON SLT

  • Designer Setup Begins​

DECEMBER 14 - NOON SLT

  • Designer Booth Checks - You must be 100% Setup At this time

  • 24hr Extensions need to be purchased (950L$)

  • Late Designers with no communication will be removed

DECEMBER 15 - 1PM SLT

  • ​All Designers with purchased extensions must be setup

  • Blogger Early Access Day!

DECEMBER 16 - 1pm SLT

  • Winter's Hollow Opens

DECEMBER 31 - 1pm SLT

  • Winter's Hollow Ends

JANUARY 10

  • Blogger reports due on or before this date

About Winter's Hollow

Winter's Hollow is a dark winter themed shopping market in Second Life.

As the seasons change to winter many forget of the dark magic of this season. This event highlights those of us that still like it a little spooky even in the winter wonderland. All designers are welcome but priority will be shown to those that dabble in the dark arts of witchcraft, Goth, Victorian, magic, whimsical, and spookiness in general.

Please note this is not a horror event. A little blood splattered snow is ok. Think more winter magic and beauty with a twist of the dark side mixed in.

Theme: Winter, Witchcraft, Gothic, Winter Solstice, Victorian

Designer Rules & Requirements

Main Requirements:

  • Must create 1 new exclusive item in the event theme. No Discount is required for this event. Price your items how you like.

  • By Exclusive item we mean "Event Reserved" for the duration of the event. Exclusives can be sold in your store after the event.

  • All extra items are welcome as long as they match the theme

  • Accepted stores must place the event poster/subscriber in or near your main store​

  • Images for the DPE Shopping guide are required. This includes hunt items as well as the exclusive.

    • Send Item Images to:​

      • DPEvents Resident​

      • Email them to the email address provided in your notecard/to the group

 

Optional Designer Activity Requirements:

  • Optional 10L$ Dark Winter Hunt

    • Prizes for the hunt must be new/redesign/recolor and reflect your stores quality and style.

    • 15 stores must opt in and commit to this option for it to be an addition to the event.

    • This hunt is optional, however if you sign up for the hunt on the application I will be expecting you to keep your word.

  • Optional Free Winter Solstice Tree Gift

    • Gifts do not need to be ready at opening. They should appear closer to winter solstice but before the 21st.

    • This is a gift of your choice it can be an item (we suggest a new or special recolor), store credit or giftcards.​

    • The gifts help bring shoppers back to the event mid way through when traffic usually slows.

Theme:

  • The most important rule of all.. Items must be in theme. The theme is very open to interpretation but please stick close to the idea of dark winter solstice.

    • Theme Overview: Winter, Witchcraft, Gothic, Solstice, Victorian, Dark Christmas

 

Fees & Prim Limits:

  • Fees must be paid in time or risk being replaced. All fees are non-refundable.

  • Landing Point Spot: This gets you the very first stop off the landing point (Only 4 available)​

    • 3000L$ - 60 prim​ (LI) for items and unscripted decor

      • Most time the these shops are same size shop as others but with landing point bonus and extra prims

  • Regular Spot fee: 

    • 2500L$ - 50 prim (LI) spot for items and unscripted decor)

  • Extra prims are available:

    • Additional Prims are sold in lots of 25 prims for 250L$

    • Extra prims can be purchased at any time by Landing Point or Regular spot holders

    • If you require more please contact the event owner to see if more are available.

  • Hunt Prize Prims do not count towards your Prim (LI) liimit​

Deadlines & Extensions:

  • Everyone must be set up by the booth check deadline set by the calendar. We require the setup to be complete by the dates set above in order to give media coverage/bloggers time before the event opens.  If you are not set up by this time, you WILL be removed from the event unless you have purchased an extension prior to the booth check deadline.

  • 24 Hour Deadline Extensions for booth setup:

    • If you know you will be running close on time or will be running late a one time 24 hour extension can be purchased. This fee must be purchased before the booth check Deadline. Refunds are not given once you purchase a deadline extension even if you finish early. It is the designers responsibility to manage their time wisely as our deadlines are pre-announced.​

    • 24 Hour Extension Fee: 950L$​

Event Coverage:

  • Dark Passions Events strives to provide the most coverage possible. We consistently apply for coverage with Seraphim and the SL Destination Guide. We can not guarantee we will be picked up for either but we have been many times.

  • Examples of paid advertising we have used for past/present events: 

 

Event Setup & Vendor Systems:

  • Exclusives must be marked with the Exclusive Tag Provided

    • This allows customers and event coverage (ex. Seraphim) to know what is the new item to include in their guide​

  • Single prim vendors ONLY

    • Scrolling vendors are NOT accepted and will be returned.

    • Why no scrolling vendors?

      • Mainly due to Lag and because this is a select item discount sale not an entire store sale.

  • Vendor systems such as MDLabs or caspervend are allowed as long as the follow the no scrolling vendor rule.

    • Caspervend users MUST use the Event vendor scripts. For more information on Caspervend Event scripts check the Caspervend Wiki​

  • For pose stores the scrolling vendor rule may be over looked if you put out a demo as many have scrolling pose demos

  • No adult demos please the sim is mature not adult.

    • Solution: You may put a teleport sign up to a place where people can test your adult demo.

Acceptance To The Event

  • For this Event we will accept a minimum of 30 designers (more may be accepted if space allows) 

  • All designers are welcome but priority will be shown to those that dabble in the dark arts of witchcraft, pastel goth, NuGoth, Victorian, magic, whimsical and spookiness in general.

  • If accepted you will need a space for the Dark Passions land group. It will be sent to you after payment. 

    • ​Only accepted designers will be contacted. If you are not contacted and selected wait list, you will be contacted if a space opens.

    • An official designer list will be posted on the main page of the Dark Passions Events site.

Event Owner: Bcreative Wilde
Blogger Rules & Requirements
  • Bloggers are free to choose what they would like to blog for this event

  • At least 3 posts from each blogger is expected.

  • One of the 3 posts must be a special feature of the event to help promote the event as a whole.

  • You will be provided an event logo and be expected to use it in posts or in your listed event sponsors (if you list them)

  • Between 20 - 40 bloggers will be selected. Keep in mind his is a smaller intimate gathering of designers.

    • Do not contact us and ask if you are accepted. We will contact you. ​

    • An official blogger list will be posted on the main page of the Dark Passions Events site.

  • Respect that it is the Designers choice to place their item in the blogger room or not. Please do not ask any designers for their items.

  • There will also be a 5L$ Hunt with prizes from several designers as well as free gifts under the "Solstice Tree".  These are both optional choices for the designers but we encourage you to promote this fun extra as well.

  • If accepted you will need a space for the Dark Passions land group. It will be sent to you if you are selected.

  • All blogging questions should be directed to the blog manager

  • You will be expected to fill out a blog report at the end of the event.

Blogger Manager:
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